How to Handle an Immigration Employer Site Visit

By Jessica Suotmaa 0

If you’re an employer with employment-based petition(s), such as the Form 129 Petition, for your employees, you might find yourself face-to-face with audit officers from the Fraud Detection and National Security (FDNS) department.  FDNS, or a third-party inspector, conducts site visits on behalf of United States Citizenship & Immigration Services (USCIS) to combat L-1 and H1-B fraud, among others.

Often, the visit begins with a phone call to verify the company’s information.  If you have suspicions regarding an upcoming visit, or you receive advanced notification (rare), do contact your legal counsel immediately.

An Inspector Calls

When an inspector shows up and states they’re visiting regarding an employment-based application, always ask for identification. Note the inspector/officer’s name or ask them for a business card. If you have legal counsel, call them and inform them of the situation. Any interview or discussion with the inspector can take place with your counsel present, or present on the line (conference call/speaker phone).

The site visits can take place at any time of day, during business hours. Typically, the visit will last from 15 minutes to 1 hour. The best way you can be prepared for a site visit is to ensure your front desk personnel are aware of the possibility of an immigration inspection.  Your front desk staff should be well-trained and know how to answer the phone, who works in which department, what each person’s title is, and who to contact if an immigration inspector calls.

Inspecting the Business

During a site inspection, you may be asked the following:

  • to procure documents for review
  • to speak with the inspector
  • to speak with whomever signed the petition (if not you)
  • to allow your employee (beneficiary) be interviewed
  • to give a tour of the office
  • to show the inspector the beneficiary’s workstation/office

New office L-1 petitions should be especially careful as to whether they’re current office, employee, or job requirements meet the hopeful specifications in their initial applications.  FDNS often inspects L-1 petitioners with new offices due to their lacking business plans, confusing organizational structures, or managers who wear too many hats (in other words, beware startups!) Inspectors will pay close attention to whether your employee is performing the work described in your petition, possibly asking multiple people to describe their job title and responsibilities for possible discrepancies.

Inspecting the Employee

The beneficiary of the employment-petition (your employee) should be able to answer all questions relating to his or her application truthfully. In other words, he or she should know what was inputted, and be able to repeat the facts correctly. The inspector will ask for a description of the employee’s…

  • day-to-day job duties
  • academic and employment qualifications
  • terms of employment
  • working hours and total work week
  • compensation and pay dates
  • manager’s information
  • the names and titles of people with whom the employee collaborates
  • the details of recent work appraisals.

In addition, the employee should have on hand the following:

  • valid identification documents
  • business card for your company
  • recent pay stubs
  • copy of LCA
  • latest Form W-2

If for some reason you do not have adequate information on hand, you can request an extension, or a second meeting with the inspector.  This would be appropriate if a certain staff member handling the affairs is not present, such as your immigration person, the HR manager, or in-house counsel.  If you do not have the requested documents and need more time to produce them, you can ask for an extension, a follow-up visit, or for USCIS to issue a Request for Evidence (RFE).

The Inspector’s Verdict

While you may try reading the inspector’s expression as they exit the door, keep in mind it’s not a guarantee of the result. The inspector will not tell you onsite whether you have “passed” the inspection. The only way you’ll find out if the inspector found your credible, and your petition valid, is via the mail you receive from USCIS.

If the site visit was to the inspector’s satisfaction, then the petition will be approved. If the inspection was not satisfactory, USCIS can issue an RFE for additional evidence, deny the petition, or even rescind a prior approval (often in the case of L-1 extensions, especially if the initial L-1 was a blanket approval).

 

If you’re expecting a site visit, interested in extending an existing L-1 visa, or petitioning for a new one, please contact one of our experienced attorneys for a qualified answer.

How to ace your L-1 visa interview

By Jessica Suotmaa 0

If your employer has successfully applied for your L-1 employer visa, you may be scheduled for an interview at the nearest U.S. embassy/consulate. Whether you have experience interviewing for a US tourist visa and know the drill, or it’s your first time and you’re incredibly nervous, we have tips to help you better prepare for what to expect.

Be Prepared

Nothing builds confidence like good preparation, and knowing what to expect at the interview is key.  If your company hired an external company to prepare your L-1 visa application, be sure to obtain a copy of the full application, any supplemental documents/evidence that was submitted, and any issues that may have arisen in the process.  Review the file thoroughly and know that there may be questions directly relating to your application.

If you don’t know where to start asking questions, be sure you know the organizational structure of your local company, where your local company stands in relation to the larger company, and how the U.S. subsidiary company is structured.  You should be able to comfortably place yourself in the organizational chart and explain all roles both above and below you.

Be Confident

The consulate or embassy can be a stressful place, depending on where you’re located.  Some locations have such high security that you cannot bring anything with you to keep you occupied, or for additional support, and other locations are much more relaxed.  Certain locations may be crowded with long lines and heavy waiting with random people, which can affect your stress levels if you’re not careful.  Be aware of why you’re there, ignore everyone around you, and most importantly, remember that the denied individuals in front of you will not affect your interview.

Be Truthful

While we encourage every applicant to be confident, we don’t encourage our clients to lie.  Be prepared, know your company and your role well, and answer honestly. If you make a mistake, apologize, correct yourself, and continue. Do not over-explain. Always stick to answering the question and follow up when necessary, but do not go on tangents providing unnecessary information.

Tip: If a question has multiple questions in one, think of them as A), B), and C) stems. Make a mental note, repeat the mental note to the interviewer, and then answer the questions in the order they were asked.

Example:

What is the process in your company to hire and fire an employee and have you had the opportunity to hire or fire anyone before? If so, when did you last fire someone?

A) Company’s process of hiring and firing employees

B) Have I hired/fired anyone?

C) When did I last fire someone?

Then you’d answer: “So you’re asking me for the (A) company’s process for hiring/firing employees, (B) whether I have hired/fired anyone in my present role, and if so, (C) when I last fired someone?” And then proceed to answer with details that directly address the questions.

If you can, we recommend preparing yourself well by playing out the interview at home via role play, or participating in a mock interview with your HR person. If you work for a large organizations with interview preparation sessions, role play sessions, or information sessions–do participate in them. If not, try asking HR if they can prepare you, about previous L-1 candidates, and what HR can provide you to study in preparation for the interview.

 

If you have additional questions about interviewing for an employment-based visa interview at the consulate or embassy, or immigration questions in general, please contact our office and we would be happy to help you.